PRIVACY POLICY

Thomas Wilson Educational Trust (TWET) is committed to protecting personal data. This privacy statement describes how and why we collect and use personal data and provides information about individuals rights. It applies to personal data provided to us, both through direct interaction with individuals and by online means such as websites or emails. We may use personal data provided to us for any of the purposes described in this privacy statement or as otherwise stated at the point of collection.

Personal data is any information relating to an identified or identifiable living person. TWET processes personal data for numerous purposes and the means of collection, lawful basis of processing, use, disclosure, and retention periods for each purpose may differ. When collecting and using personal data, our policy is to be transparent about why and how we process personal data.

PERSONAL IDENTIFICATION INFORMATION

We may collect personal identification information from Users in a variety of ways, including, but not limited to, when Users visit our site, register on the site, place an order, subscribe to the newsletter, fill out a form, and in connection with other activities, services, features or resources we make available on our Site. Users may be asked for, as appropriate, name, email address, mailing address, phone number, credit card information. Users may, however, visit our Site anonymously. We will collect personal identification information from Users only if they voluntarily submit such information to us. Users can always refuse to supply personally identification information, except that it may prevent them from engaging in certain Site related activities.

NON-PERSONAL IDENTIFICATION INFORMATION

We may collect non-personal identification information about Users whenever they interact with our Site. Non-personal identification information may include the browser name, the type of computer and technical information about Users means of connection to our Site, such as the operating system and the Internet service providers utilized and other similar information.

HOW WE USE COOKIES

Our Site may use cookies to enhance User experience. For general information you can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

HOW WE USE COLLECTED INFORMATION

TWET may collect and use Users personal information for the following purposes:
  1. To improve our work
    Information you provide helps us respond to your requests and support needs more efficiently.
  2. To personalize user experience
    We may use information in the aggregate to understand how our Users as a group use the services and resources provided on our Site.
  3. To improve our Site
    We may use feedback you provide to improve our products and services.
  4. To process applications
    We may use the information users provide about themselves but only to respond to the application. We do not share this information with outside parties except to the extent necessary to provide the service.
  5. To respond to applications
    To send Users information they agreed to receive about their application.
  6. To send periodic emails
    We may use the email address to send the individual user information and updates pertaining to their application. It may also be used to respond to their inquiries, questions, and/or other requests.

HOW WE PROTECT YOUR INFORMATION

We adopt appropriate data collection, storage and processing practices and security measures to protect against unauthorized access, alteration, disclosure or destruction of your personal information, username, password, transaction information and data stored on our Site.

Sensitive and private data exchange between the Site and its Users happens over a SSL secured communication channel and is encrypted and protected with digital signatures.

SHARING YOUR PERSONAL DATA AND LOCATIONS OF PROCESSING

Personal data held by us may be transferred to:
  1. Third party organisations that provide applications/functionality, data processing or IT services to us. TWET uses third parties to support us in providing our services and to help provide, run and manage our internal IT systems. For example, providers of information technology, cloud based software as service providers, website hosting and management, data analysis, data back up, security and storage services. The servers used by these cloud infrastructures are located in secure data centres around the world, and personal data may be stored in any one of them
  2. Third party organisations that may assist us in providing goods, services or information in relation to your application.
  3. Auditors and other professional advisers.
  4. Law enforcement or other government and regulatory agencies or to other third parties as required by, and accordance with, applicable law or regulation.

DATA RETENTION

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including the purposes of satisfying any legal, accounting, or reporting requirements. HMRC recommends six years.

CHILD PROTECTION

TWET recognises that the protection of children is of paramount concern. Should there be any visits to the family home to assess the needs of an applicant, these must always have a parent / guardian present if the applicant is under 18 years of age. For further details on our child protection policy please contact us directly to request a copy.

SECURITY

We take the security of all data we hold seriously. We have in place policies and procedures which cover data protection, confidentiality and security. We regularly review the appropriateness of the measures we have in place to keep the data we hold secure.

OUR WEBSITE

Some Pages of our website may permit you to send emails or other messages to us. Emails and messages sent to us will contain your name and email address, as well as any other information you may wish to include in the message.

CHANGES TO THIS PRIVACY POLICY

TWET has the discretion to update this privacy policy at any time. When we do, we will revise the updated date at the bottom of this page. We encourage Users to frequently check this page for any changes to stay informed about how we are helping to protect the personal information we collect. You acknowledge and agree that it is your responsibility to review this privacy policy periodically and become aware of modifications.

YOUR ACCEPTANCE OF THESE TERMS

By using this Site, you signify your acceptance of this policy and terms of service. If you do not agree to this policy, please do not use our Site. Your continued use of the Site following the posting of changes to this policy will be deemed your acceptance of those changes.

CONTACTING US

If you have any questions about this Privacy Policy, the practices of this site, or your dealings with this site, please contact us at:

Thomas Wilson Educational Trust
https://thomaswilson.uk
info@thomaswilson.uk

Thomas Wilson Educational Trust
94 Oldfield Road,
Hampton
Middlesex
TW12 2HR.

This document was last updated on 3rd November 2023
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